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Resource
and Referral/Central Registration
Address:
9500 Barlow Road
Bldg 950
Fort Belvoir, VA 22060
Phone: Registration (703) 805-9113/9116/9118
Waiting List (703) 805-9116
Director: (703) 805-9119
Hours
of Operation
-
Office hours are from 8:00am - 5:15pm 5:15pm - 6:00pm registration
by appointment only
Programs - The
Child Liaison Education and Outreach Services Services (CLEOS)
program includes the Central Registration and Resource and
Referral Offices. Central Registration offers a one stop registration
program for all Child and Youth Services (CYS) activities including
Youth Services, Sports and Fitness, Child Development Centers,
School Age Services and Family Child Care. In addition, the
program can assist scheduling short-term alternative child
care for special events. When there is more demand for child
care on Fort Belvoir than there are available child care spaces,
Central Registration maintains a centralized waiting list to
ensure the most efficient and prompt placement in care when
vacancies occur.
Forms
for requesting care to include full day, part-day, hourly,
before/after school or summer camps can be down loaded from
our download
page submitting
one for each child. After completing the forms, they can
be dropped off at the Resource and Referral Office, or faxed
to (703) 805-9113, attn: CYS Resource and Referral.
Central
Enrollment for Child Care -
Request for Child Care - When parents decide they need child care,
either full or part day through a Fort Belvoir CYS program, a Request
for Care form must be completed. A birth certificate for each child,
as well as documentation of eligibility to use CYS programs, described
later in this page, must be presented at the time of the request.
Excess Demand Waiting List - If no space is
available in any Fort Belvoir CYS program based on
the child's age and service requested, the child's
name will be placed on the CYS Excess Demand Waiting
List according to the date care was requested and the
family's priority. When a child's name comes to the
top of the waiting list, and there is a space available
in that age group regardless of the program, the parent
will be notified and offered the slot. The parent has
24 hours to accept or decline the slot. If the parent
accepts he/she has 72 hours to pay the registration
fee and two weeks to complete the registration process
and begin the program.
Preference for Care Waiting Lists - If the slot
offered the parent at the time their child's name reaches
the top of the Excess Demand Waiting List is not their
preferred child care option, they may request a preference
for care. They must notify the clerk when the slot
is offered they wish their child's name to be placed
on the Preference for Care Waiting List. The child's
name will be placed on the list based on the date the
parent accepted/declined the first offered opening
and stated their preference. (For example, if a slot
opens at School Age Services, but a parent prefers
Family Child Care, then the parent may choose to accept/decline
the SAS slot and request an FCC slot as their preference.
The child's name will then be placed on the Preference
for Care List at that time with that date.) Preference
for care must be requested at the time the excess demand
slot is offered. Preference for care is available one
time only, and is used when parents are offered their
requested preference, regardless whether the slot is
accepted or declined.
Central Registration staff cannot give parents the number their child
is on the waiting list, nor can they give a time frame in which care
will be offered. If the staff tells a parent they are number seven for
a program, but two families arrive with higher priority, they will be
bumped down the list. Also, the amount of time on the list depends on
the age group of the child, whether it is a high PCS time of year, and
whether there are a lot of children in that age group. (Seems to be a
lot of children born nine months after large deployments and blizzards.)
What the staff can tell you is Infant and Toddler lists have long waits,
and Kindergarten and Before and After School waiting times are seasonal.
It is highly recommended that parents find alternative care no matter
which age group the child is in.
Waiting Lists Updates - Parents are required
to update their information for all waiting lists every
three months to ensure phone numbers are correct and
that child care is still needed. The updates ensure
valuable time is not used trying to contact families
who have moved or who have decided they no longer need
care on Fort Belvoir. In addition, correct phone numbers
are needed in order to contact parents to offer an
available child care slot. Children's names will be
dropped from all waiting lists if information is not
updated. Parents must then reapply and their child's
name will be placed on the list according to the date
of the reapplication.
CYS Priority for Care - Priorities for care
are established when waiting lists exist for child
care. Fort Belvoir has established a 6 tiered priority
system. Priority 1 is for CYS employees who must have
care to report to work (Any new CYS employee using
a Priority 1 preference must work for CYS for 18 months
to maintain their slot.) Priority 2 is for active duty
military, living or assigned to Fort Belvoir, who are
single or dual military. Priority 3 is for children
of active duty military, living or assigned to Fort
Belvoir, with a full time working or full time student
spouse. Priority 4 is for active duty military, not
assigned to or living on Fort Belvoir, single or dual
military or active military with a full time working
or full time student spouse. Priority 5 is for full
time employed DoD civilian sponsors. Priority 6 is
for retired military, all other eligible families,
children not living with the sponsor, and for families
who have previously used their priority. Documentation
is required to verify priority including orders assigning
military to Fort Belvoir duty or housing, LES of working
spouse, or verification of full time enrollment in
school. Priority for Care may only be used one time
per family per child. Priority is forfeited if parents
decline a vacancy except when moving to the Preference
for Care Waiting List. If child care is needed after
priority was forfeited, parents may reapply and will
be placed in Category 6.
Registration -
The Central Registration office will schedule an appointment
and provide parents a registration packet which must
be completed prior to the appointment. In addition
to the registration packet, parents need to bring documentation
of up to date immunizations, and Single and Dual Military
must provide a copy of their Family Care Plan. Children
with special needs will need to be screened by the
Special Needs Resource Team, prior to registration,
to determine the best placement for the child. A health
assessment must be completed within 30 days of the
start of program participation. Registration fees are
$15.00 per child, up to $35.00 per family, and must
be updated annually.
Eligibility -
Eligibility to use CYS programs include active duty
military personnel, Military Retirees, DoD civilian
personnel, reservists on active duty for 72 hours,
and DoD contractors working on Fort Belvoir. Because
child care programs are offered for the sponsor to
report to work for the Army to meet its mission eligibility
to use Fort Belvoir child care programs ends upon End
Term of Service (ETS) of sponsor, termination of sponsor's
DoD employment or DoD contractor's employment on Fort
Belvoir. A thirty-day grace period is authorized to
find alternate care.
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